Student Course Permission Procedures

Students who wish to add a UC Blue Ash course and are receiving an error message, may use the UC Class Permissions Request Form to request permission to enroll in the course.

Students can request permission for the following:

• Closed Class (class is full)
• Do not meet the requisites
• Class requires department or instructor consent
• Late Adds (error message reads "This class requires permission to enroll. This class is scheduled in a session where permission is now required to enroll."    
  • Please review the Registrar Office's How to Guide if wanting to change or swap sections of the same class after open enrollment, or if the course is in a Flex term.

Once you've submitted this form, if your request is approved by the Instructor of Record or Academic Unit Head, permission will be posted and communicated to the student by via UC email. The student must enroll themselves via Catalyst by the established university deadline, whichever date comes first. If you have additional questions, contact UC Blue Ash Course Permissions.

The last day to withdraw from a course each semester is published on the Registrar's Dates and Deadlines Calendars. Students who are attempting to withdraw from a course after the published deadline will receive the Catalyst error message "You do not have access to perform this transaction at this time." If you are a UC Blue Ash College student who has experienced an extenuating circumstance which prevented you from withdrawing from a course, or courses, by the published university semester deadline, you may petition Blue Ash College for a late withdraw. Petitions will only be considered for documented, non-academic, extenuating circumstances beyond the student’s control. Petitions based on academic performance, dissatisfaction with a course, or failure to meet academic expectations will not be approved.

Examples of extenuating circumstances included:

• Acute medical condition
• Chronic or recurring medical condition that worsened during the term
• Immediate family or personal emergency
• Military Service
• Legal detention
• Victim of a Crime or Traumatic Event
• University error 

Examples of insufficient circumstances that will not be considered for a Late Withdraw may include:

• Withdrawing from courses to avoid low grades
• Dissatisfaction with the instructor
• Not being aware of term deadlines
• Nonattendance or lack of participation

Late withdraws will require an Add/Drop Form with instructor and student's home college approval.

Before you complete this form, please speak to your UCBA Academic Advisor to discuss the academic ramifications of your request and determine if the withdraw will have an impact on your academic progress towards your program completion. If you are receiving financial aid, you should also speak with an Enrollment Services Specialist to discuss whether withdrawing from the course will have an impact on your financial aid for the current term or future terms. 

Steps for Completing the Late Withdraw Add-Drop Form:

• Fill in all of the information in the top section (name, M#, home college, & semester)
• Fill in the correct information for the class you are requesting the withdraw in the Drop Class Section
• Sign the form (the Registrar's Office will only accept a digitally drawn signature, an Adobe Digital Signature, or a wet/ink signature. Typed names will not be accepted.
• Obtain Instructor's signature (the Registrar's Office will only accept a digitally drawn signature, an Adobe Digital Signature, or a wet/ink signature. Typed names will not be accepted)
• Once the form is properly filled in and signed by both the student and the instructor, UC Blue Ash students should submit the add-drop form(s) via the "UCBA Late Withdraw Petition Form" linked below for Blue Ash College review. Do not submit the form directly to the Registrar's Office; the Registrar will not process a late withdraw form that does not have College signature approval.

This form is ONLY for the use of UC Blue Ash students wishing to withdraw from a course. If your home college is not UC Blue Ash, please refer to your advisor on how to obtain College Approval.

The credit hour limit for most graduate and undergraduate students is 18 credit hours. Any enrolled credit hours, including withdrawn hours, over 18 will be charged at the per credit hour rate in addition to full-time tuition. It is encouraged that you discuss these options with your Academic Advisor (how this will affect your academic plan) and Enrollment Services (how this will affect your charge) before requesting the 18 credit hour limit increase. Additional information on credit hour limits and charges can be found on the UC Overload Registration and Charges page. 

To request to be approved for over 18 credit hours, you will need to email UCBA Advising with your request including your name, M#, and an explanation of why you are requesting this overload. Submission of request is not a guaranteed approval. We will respond within 3 business days of the request.

• Formal Issue Reporting Process
• "UC Blue Ash is Listening" Form
• UC Ombud's Office
  

Academic Affairs
Muntz Hall | Room 140
Phone: 513-558-9461
Email: ucbaacadaffairs@uc.edu