UCBA Event Services
UC Blue Ash College Faculty, Staff, Students, and Alumni participate in hundreds of activities and events every year. Because events are a core part of how we communicate, interact, and engage with each other and the community, UCBA has an Events Department to assist with the preparation and execution of events. The Event Department coordinates efforts with various other UCBA departments to assist in providing a wide array of services quickly and efficiently, to make it easier for faculty, staff, and students to plan and execute their events.
Event Services Available at UCBA:
The Events Department at UCBA coordinates a wide array of services and tasks for events and meetings at UCBA. Here is a list of some of the most commonly requested services:
- Room Setup
- Table Layout
- Catering Services
- catering planning
- catering execution
- catering setup/cleanup
- Setup Planning
- RSVP Planning & Creation
- Security Services
- Communications Assistance
- Event Designs
- Event Promotion Guidance
- IT & Technology Services
- Audio Equipment
- Event Coordination & Execution
- Event Budgeting
- Space Selection
- Date Selection
- Registration Forms
- Ticketing or Admission Payment Systems
- Student Ambassador Presence
The Event Services Form
In order to have the services above provided, you must complete an Event Services Form. The Event Services Form is your launching point for the services you need for your event or meeting. The form is designed to be able to assist you no matter what stage of the process you are in.
Event Planning Sessions
The Events Department is your resource for making event concepts and ideas a reality. Our goal is to allow you to focus on the main objectives of your event, and not be concerned with the setup, location, and other details associated with getting the event off the ground. Meet with our team and we can provide guidance and assist with the execution of your event. Our team knows the rooms, services, busy dates, costs, catering, and more. Schedule a time to meet and let us develop a plan based on what you want to achieve.
Let us assist in planning your next event to insure the program achieves your desired goal.
Frequently Asked Questions About Event Services
Who needs to complete an Event Services Form? Expand
You should complete the Event services form if you need any assistance with your event or meeting for a UCBA department. This could be setting up a room, having housekeeping, security, communications, design, or IT. It could also be if you need registration forms or a way to pay for tickets or admission, or even having ambassador assistance.
How do I schedule my event? Expand
The Events Department is able to assist in scheduling your event. You can complete an Event Services Form, and specify that space needs to be reserved. The Events Department can then suggest rooms or dates for your event or you can provide the details.
Note: You may also have already completed reserving the space you need for your event in 25Live through the meeting scheduling process or from a user in 25live. You are able to indicate this on the Event Services Form.
How do I know what rooms there are? Expand
UCBA Room Index
The Room Index is a spreadsheet that has every UCBA space, and specific information about its capabilties and scheduling availability. This table is a great resource for finding available space and making sure you know what that space can be used for and when.